Business trips are trips made by a company’s executives or employees, mainly with the mission of carrying out actions that will make the business grow and enhance the brand image.
The main benefits or objectives of undertaking business travel are:
- Weaving alliances with other companies
- To get to know new ways of working
- Expanding the portfolio of potential customers
- Improving distribution channels
- Innovation in products and services
This is very positive for the evolution and growth of a company because it can also bring great advantages for the internationalisation of a business.
Another key aspect that can be truly nourishing is the search for new ideas and inspiration, as the people and businesses you will discover will help you work on your creativity and personal development.
However, the most attractive part of corporate travel is being able to combine business and leisure. You’ll have time to take a short break while being fully effective at doing your job and forging new working relationships.
Types of Business Travel
Not all journeys have the same purpose or the same objective, as each is undertaken for different purposes.
In this post we are going to explain the different types of business trips that exist and why it is important to make each one of them.
Here we go!
Making your company known to new markets and business areas is what you will be able to achieve in your business trip. It can be very positive to be able to know in detail many issues such as distribution channels and your potential customers, negotiate contracts or renew them, offer new products, discover how to get your services or products to your audience, and above all, open new markets to get your products or services to them.
In order to get the most out of your business trip, it is essential to carry out interviews and surveys in places close to your destination to find out what kind of goods they demand in that location, what their customs are, what they are missing or what kind of company-customer relationship they would like.
The facilities and the great opportunities to sell your product or service that will come to you thanks to your business trip are, without a doubt, the main reasons why you should organise your corporate trip.
As we all know, such trips are often undertaken by senior managers to establish and strengthen relationships with other companies. Perhaps for possible supplier alliances, collaborations with companies in the same sector, concession of facilities, seclusion of personnel or simply to report on the evolution of a joint project.
These work breaks are more important than they seem because, without them, you will not be able to carry out new projects, or have allies, partners or collaborators, with all that this entails, both economically and corporately. Online relationships are another great possibility, but as experts, we must tell you that face-to-face relationships are forged faster and stronger.
First, study with which companies it is possible to establish synergies, i.e. analyse who has what your business needs and who might be interested in what you have to offer.
After the trip… Thousands of solutions to your problems will come rolling in.
These are the kind of meetings that everyone attends. From the most senior manager to the most junior operator. It may seem that these meetings are of little importance, but nothing could be further from the truth. The purpose of these meetings is none other than to achieve maximum productivity of the workers and therefore the efficiency of the company.
Examples of such meetings may include assemblies, steering committees, board of directors or shareholders’ meetings, or even tax approvals.
To get the expected outcome of these groupings it is vital to coordinate the logistics that will be needed to bring all the attendees together and to use agenda management tools, this will be very effective for a smooth organisation.
It is essential, once the meeting has taken place, to achieve cohesion and integration of all members in order to facilitate decision-making.
You will have heard of the many trade fairs, exhibitions and events that take place throughout the year. Well, it is a reality that this type of event could be considered a must-attend event thanks to all the advantages it can bring to your company, at least once a year.
Nowadays, there are fairs and exhibitions in each sector where experts from the same sector come together to share their knowledge, their way of working or their projects achieved in the last year.
Your company will grow after participating in this kind of events.
You will be able to expand your network of contacts and learn from other companies in your sector in order to continue growing and innovating. Moreover, participating in trade fairs will give you more presence in the market and will improve your business image while you study your competitors and their area of action.
The most interesting thing about attending this type of event is, without a doubt, being able to be in touch with the latest market trends and technological advances applied to your sector, discovering the cutting-edge practices that are being carried out.
All these and many more are the reasons why attending events, congresses or fairs can be one of the most effective actions to continue growing and to be able to face the competition.
A technical trip for internal reasons can be an individual, a whole department or the whole team.
The objectives of this type of trip can be several: to review the location and operation of the offices, to attend an inauguration of new facilities or to study internal working methods at your headquarters. The latter is very useful as you will be able to analyse how the organisation works and how the work team develops (work processes, meetings held, interpersonal or work relations, treatment and proximity of the boss…).
This type of business trips are usually made by executives or senior managers and, in order for the trip to meet the planned objectives, it is necessary for the attendees to be concerned only and exclusively with work-related aspects.
There are many details to prepare and many unforeseen events that may arise.
Sounds good, doesn’t it? Yes, a reward to motivate and reward has always been a good idea.
This is an incentive system that seeks to create and stimulate interpersonal and working relationships. They are usually offered to motivate the work team for a well-executed project or a series of objectives achieved.
An incentive trip should be exclusive, fun and creative, ideally involving outdoor activities, adventure and teamwork.
The balance between leisure time and work time is very important, therefore, the selection of the destination is key, and in addition, it is often recommended to make an observation visit beforehand, to explore the services offered by the accommodation, the transport, the space for activities and which ones can be carried out, or the possibilities of tours or routes in the place of destination.
As you can see, there are so many aspects to take into account when organising and preparing an incentive trip, everything must be perfect!
In this case, it is the employees who receive the trips and, of course, the training.
This occurs when the company sees the need for its employees to attend training courses, congresses or conferences in order to broaden their knowledge and bring it into the company. They can arise by mutual agreement, i.e. it is the employee him/herself who suggests attending this training or, on the contrary, it is the company that decides that the employee should learn more about a specific subject.
These trips can last a single day, where it is important to arrange transport to the exact location, or longer, where it is important to choose accommodation that meets both the comfort and location needs of the employees.
Commercial travel management
Managing a trip is complicated and requires a lot of organisation, time, effort and headaches that can result in organising a corporate trip that meets the planned objectives.
Key points in the organisation of a trip:
- On many occasions, a trip of this kind can involve a significant outlay of money, but the key is to know how to manage it, i.e. having a tight budget will be an important aspect in setting your spending limits.
- The choice of transport for mobility is of paramount importance, as the traveller’s comfort, the speed of the means of transport, the frequency, the duration of the journey and, of course, the departure and arrival times must be taken into account.
- It is a very common mistake to overlook the choice of the right accommodation and not to give it too much importance, but we must tell you that it is one of the key points to achieve the proposed objectives.
- Multiple studies have shown that rest is essential to get through the day’s programme with as much energy as possible. Thinking clearly, reacting quickly and with practical solutions, so as not to make bad decisions and, above all, not getting carried away and taking unnecessary risks.
- It is also important to take into account the unforeseen events that may arise on a corporate trip, such as flight cancellations or delays, baggage complications, stressful moments, connectivity problems with both the telephone network and the internet, credit card problems, meeting cancellations or delays or, unfortunately, health problems or accidents.
We don’t want to take away your desire to make that corporate travel we want you to do it.
Are you thinking of organising a corporate trip and you and your employees don’t have enough time to organise it?
From G20 we can help you, leave it in our hands. We can:
- Manage and resolve all possible issues and unforeseen events that may arise.
- Organise a 100% personalised trip, thinking only and exclusively about your needs and interests.
- We have the best team of professionals with years of experience to help you focus solely on the work objectives to be achieved on your journey.
Don’t let the corporate trip of the year become a waste of time and money, we know how important it can be for you.